Accounting Assistant MD Job at Creative Financial Staffing, Baltimore, MD

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  • Creative Financial Staffing
  • Baltimore, MD

Job Description

Accounting Assistant- Baltimore, MD
About the Company & Overview of the Accounting Assistant Role:

  • Our repeat client is a local non profit who's mission is to inspire donors to achieve their charitable goals from generation to generation and to improve the quality of life in the Baltimore region.
  • Due to the season and year end, they are looking to bring on an Accounting Assistant on a contract basis through January 2025 to help with an uptick in grants and donations and audit prep.
  • Schedule: Start between 7:30-9am and work a 7.5 hour work day, Monday-Friday. Potential for overtime!
  • Position offers hybrid flexibility. 3 days in office (T-Th), 2 days work from home (M&F)
    • Potential for more days in office depending on the needs of the business. Candidates must be okay to come in office more if necessary
    • Company is located in the Mt. Vernon area in Baltimore city and offers free parking to its employees
  • Reports directly to Controller (who was placed by CFS)
  • Salary $55,000 - $65,000 depending on experience

Job Duties for the Accounting Assistant:

  • Assist with weekly grants & gifts processing.
  • Assist with accounts payable processing including obtaining W-9's, entering vendor invoices, check requests and expense reimbursements.
  • Assist with ACH set-up for vendors and grantees.
  • Record monthly postage expense allocation.
  • Secure monthly credit card receipts and scan for saving to network folders, import transactions to accounting system.
  • Coordinate annual 1099 preparation.
  • Assist with preparation for external audit.
  • Assist with incoming mail processing.
  • Provide support with mailing of fund statements and donor acknowledgement letters.
  • Assist Finance department with administrative tasks such as scanning and providing documents to vendors as needed.
  • Assist with special projects as assigned.

Qualifications for the Accounting Assistant:

  • Associates degree in accounting, finance, business or related or equivalent work experience required
  • Non profit accounting experience highly preferred
    • Accounts payable experience preferred
    • Fund accounting understanding and experience and/or exposure to gift entry a plus
  • Strong written and oral communication skills, team player, willingness to jump in where needed
  • Proficient Excel skills (pivot tables)
  • Experience using FIMS accounting software a plus, but not required
  • Comfortable with manual processes and working at an organization going through changes

Job Tags

Contract work, Work experience placement, Local area, Monday to Friday,

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