Administrative Assistant Job at StateJobsNY, Rochester, NY

ekE0cXJUdmVYM1h1NVpBNUI5OUNyU2toQkE9PQ==
  • StateJobsNY
  • Rochester, NY

Job Description

Bachelor's degree or minimum of 4 years office experience required. Law office or government agency experience a plus. Candidates should be prepared to take a typing and computer literacy test.

Duties Description Primary responsibilities include creating, scanning and maintaining electronic and paper files. Candidate will be required to adapt to changing priority of assignments and performing several duties simultaneously, including but not limited to: filing, scanning, and updating network and paper files; answering the phones and assisting callers who wish to file complaints; greeting people at the door and maintaining confidentiality by allowing only those with appointments to enter the office (gate-keeper); other general reception duties; processing of mail and email, ensuring accurate completion of mail logs, distributing mail, preparing acknowledgement letters, priority mail, and certified mail/return receipt and UPS packages. Candidate will also work with attorneys, investigators, and other administrative personnel on matters relating to judicial ethics including preparation of legal documents. Must maintain confidentiality and exercise discretion.

Required Skills: • Integrity, honesty, trustworthiness and discretion • Patient and calm manner in dealing with the public in person and over the telephone • Proficiency in Microsoft WORD, EXCEL, ACCESS, PPT and Adobe Acrobat Professional • Familiarity with Zoom, Microsoft Outlook/Calendar, Teams, and OneDrive • Fast, accurate typing and formatting skills • Ability to manipulate and combine scanned documents • Understanding of an internal office document network • Understanding of virtual private networks (VPN)

Additional Comments This position is eligible for full NYS benefits including: health, dental and vision insurance; pension plan; paid time off; etc.

The agency follows hybrid, in-office/work from home schedule.

The State of New York does not discriminate on the basis of race, color, national origin, sex, age, sexual orientation, religion or disability in the admission to, access to or employment in our programs or activities. Reasonable accommodation will be provided upon request. The State of New York is an Equal Opportunity Employer.

Some positions may require additional credentials or a background check to verify your identity.

Name John J. Postel, Esq. Deputy Administrator in Charge

Telephone

Fax

Email Address jobs@cjc.ny.gov

Address

Street 400 Andrews Street

Suite 700

City Rochester

State NY

Zip Code 14604

Notes on Applying Qualified candidates should submit a cover letter and resume to jobs@cjc.ny.gov. To be considered, the subject line of the email MUST include the job code ROCAdm25. StateJobsNY

Job Tags

Remote job,

Similar Jobs

Shure

Electronic & Mechanical Component Engineering Intern Job at Shure

 ...internships with a variety of work arrangements from onsite interns to fully remote in US. Each intern will receive a...  ...contacted in late fall/early winter. The Electronic & Mechanical Component Engineer Intern will perform a variety of duties related to information... 

Diverse Lynx

VMware System Administrator Job at Diverse Lynx

Role name: VMware System AdministratorExperience (Years): 8-10Location: Illinois City, ILRole Description: ? Experience in working on Virtual Infrastructure, vSphere client and setting up ESXI servers.? Experience in building VSAN cluster and Witness servers.? Hands... 

Paired

Video Editor (US-based, Remote) Job at Paired

 ...global staffing and recruiting agency that specializes in pairing remote work with top-tier talent. We admire the importance of...  ...they are located. We are looking for a talented and creative Video Editor. The ideal candidate should have experience with Adobe Premiere... 

Hazmat Environmental Group Inc

CDL A Truck Driver Job at Hazmat Environmental Group Inc

 ...Hiring CDL A Truck Drivers - Apply Today! Benefits: ~ Annual salary: $80,000 - $105,000~$0.66 CPM accessorial pay opportunities...  ...Time: OTR routes (out 7-10 days) or regional routes (home 3-4 nights/week)~ Kenworth equipment with no slip-seating ~ Comprehensive... 

Zurich Insurance Company Ltd.

RCIS Crop Claims Field Adjuster I (South Dakota) Job at Zurich Insurance Company Ltd.

 ...Zurich is currently looking for a RCIS Crop Claims Field Adjuster Ito join our Rural Community Insurance Services (RCIS) team. RCIS is one of the leading crop insurance providers in the U.S. RCIS offers insurance protection in all 50 states through a national network...