Job Description

Job Description

Job Description

Our client is a woman-owned company founded in 2008, committed to improving people’s quality of life through natural healing. The company formulates potent dietary supplements combining scientific researched natural and organic ingredients to provide effective, innovative, and clean multi-formulas that provide natural alternatives for common health ailments in our modern society and help the body reach homeostasis to heal itself.

Position Overview:

The Office Manager to the President is a critical role responsible for ensuring the smooth operation of the executive office. This individual will provide high-level administrative support to the President, manage day-to-day office operations, and act as a liaison between the President and internal and external clients. The ideal candidate is highly organized, detail-oriented, proactive and capable of managing multiple priorities in a fast-paced environment.

Responsibilities:

Administrative Support:

• Shrewd management of the President’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the President.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, ensuring timely and professional responses.
• Coordinate and prioritize the President’s daily tasks, ensuring they are prepared for meetings and other engagements.

Office Management:

• Oversee the day-to-day operations of the office, including managing office supplies, equipment, and facilities.
• Serve as the point of contact for office-related inquiries and issues, ensuring a positive work environment.
• Responsible for the accounts receivable and accounts payable processes.
• Maintain office records, including confidential files, contracts, and personnel documents, both in physical and digital form.
• Manage relationships with vendors, service providers, and building management.

Project Coordination:

• Assist in the planning and execution of special projects, including corporate events, meetings, and other initiatives.
• Conduct research and compile data to support the President’s decision-making process.
• Prepare reports, summaries, and presentations as required by the President.

Communications Interaction:

• Act as a liaison between the President and other employees, clients, and external partners.
• Coordinate executive communications and maintain confidentiality on sensitive matters.
• Facilitate communication between the President and the Board of Directors, including preparing board materials and assisting with meeting logistics.

• Team Support:

• Provide support to other members of the executive team as needed.
• Assist in managing the office budget, including tracking expenses and processing invoices.
• Supports the payroll process.
• Organize team meetings, including preparing agendas, taking minutes, and following up on action items.

Other duties as assigned as listed responsibilities and tasks are not exhaustive.

Expected Behaviors:

• Teamwork
• Customer Services
• Commitment to Quality of Work
• Adaptability and Flexibility

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